I look after the executive officer's meeting schedules and travel plans.
I also look after all the budget and expenditure management and create reports for office work and business progress.
I am the official spokesperson for the CEO therefore all correspondence is done through me. I email circulars to all department heads and inform them of the CEO's plans and other announcements. I also accompany the CEO on foreign trips.
ShaniaRubin
Senior Executive Assistant
Dynamic, organized and experienced executive assistant with leadership qualities. Capable of organizing senior management schedules and travel itineraries and multi tasking in order to achieve targets before deadline. Working under stress, yet ensuring quality of work and commitment has been a priority. Seeking work with corporate heads and executives who need an assistant to take care of all official as well as corporate meetings, interactions and departmental communication.
Professional Experience
Darwin International Trading
Senior Executive Assistant June 2011 to Present 15 years & 1 month
Tillsbury Association
Executive Assistant February 2006 to May 2011 5 years & 4 months
Responsible for looking after all the documentation that is done by the senior officers and creating reports regarding business progress.
I was also responsible for creating expense reports, budget summaries and executive scheduling reports and presenting them to the senior management.
I was in charge of arranging travel, reservations and meeting appointments for the executives. Many times I also accompanied the senior executives and ensured that all meetings and travel reservations and events were planned properly.
I was also responsible for creating expense reports, budget summaries and executive scheduling reports and presenting them to the senior management.
I was in charge of arranging travel, reservations and meeting appointments for the executives. Many times I also accompanied the senior executives and ensured that all meetings and travel reservations and events were planned properly.
Novice Trading
Business Assistant April 2002 to January 2006 3 years & 10 months
Responsible for attending the executive officer's instructions regarding business meetings and documentation.
Handled the reception area and booked appointments of business associates on the telephone.
I was responsible for looking after all the meeting arrangements and noting down important events during the meet. I was also responsible for arranging the executive officer's travel itinary and ensured that the officer was transported to meetings as scheduled.
Handled the reception area and booked appointments of business associates on the telephone.
I was responsible for looking after all the meeting arrangements and noting down important events during the meet. I was also responsible for arranging the executive officer's travel itinary and ensured that the officer was transported to meetings as scheduled.
Education
State University
BS (Business Management) (September 1997 to May 2001)
Challengers High
High School (August 1995 to June 1997)
Personal Skills
Devoted
Goal Oriented
Enthusiastic
Technical Skills
- Organized
- Executive Meetings
- Report Writing
- Customer Relations
- Communication
- Presentation Skills
- Event Management
- Travel Arrangements
- Guests and Delegations
- Business Awareness
- Business Correspondence
- Cordination with Department Heads
Personal
Nationality
United StatesGender
MaleMarital Status
MarriedFreelance Available
YesDriving License
YesHome Address
465, Banana Grove, San Jose, CA.Relocation
YesDate of Birth
1979/11/26Languages
Spanish
Elementary ProficiencyFrench
Professional Working ProficiencyEnglish (US)
Native or Bilingual ProficiencyActivities & Interests
Historic places
Cinema
Galleries
Reading
Travelling
TV
