School Secretary Resume Sample

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Tara Jennings

School Secretary

The calm, organised heart of a busy school office

[email protected]
+44 113 555 0555
linkedin.com/in/tara-jennings-admin

Experienced school secretary with ten years running the front office of a large primary school in Leeds. The first point of contact for parents, pupils, staff and visitors, managing the reception, pupil records, attendance, communications and the daily flow of a busy school. Introduced a digital attendance and parent-communication system that cut paperwork and improved safeguarding records. Handles admissions administration, manages the head's diary, coordinates trips and events, and stays calm through everything from a poorly child to an Ofsted visit. Discreet with sensitive information, warm with anxious parents and unflappable under pressure. Looking for a school-secretary or office-manager role in a school that values a well-run, welcoming office.

Education

Leeds City College

Diploma in Business & Administration (September 2012 to June 2014)

Business and administration diploma covering office systems, records and communication, with a work placement. The placement led into school administration. Built the organisation and systems foundation the role needs.

NSPCC / Local Authority Training

Safeguarding & School Administration Certification (January 2016 to April 2016)

Certification in safeguarding and school administration covering child protection, records and data protection. It formalised the safeguarding duties central to the role. Maintained through annual refresher training and updates.
Work Experience

St Augustine's Primary School, Leeds - Leeds, UK

School Secretary April 2016 to Present 10 years & 3 months

Run the front office as the first point of contact for parents, pupils, staff and visitors.
Introduced a digital attendance and parent-communication system that cut paperwork and improved the safeguarding records.
Manage the full pupil records, attendance, admissions administration and all the daily school communications.
Coordinate the head teacher's diary, the school trips, the events and all the visitor safeguarding checks.
Handle the sensitive information discreetly and support both the anxious parents and the unwell children.
Stay calm and well organised through the busy mornings, the tight deadlines and the inspection visits.

Leeds Education Services - Leeds, UK

Administrative Assistant August 2014 to March 2016 1 year & 8 months

Provided general administrative support across records, scheduling and the daily communications.
Learned the office systems and the safeguarding processes used across schools.
Gained safeguarding and school-administration certification to step into a school-secretary role.
Moved into a dedicated school-secretary role running a busy front office.

Leeds Office Services - Leeds, UK

Receptionist / Office Administrator June 2012 to July 2014 2 years & 2 months

Ran the reception and general office administration for a busy professional office.
Handled the calls, diaries, records and visitors for the whole team.
Built the front-office and the organisational skills that schools rely on.
Then moved into a school administration role as the next step.
Highlights

Digital attendance & comms

Introduced a digital attendance and parent-communication system that cut paperwork and improved safeguarding records. Better records mean a school can account for every child, every morning, with confidence.

Calm under any pressure

Keeps a busy front office calm through everything from a poorly child to an inspection visit. A composed, welcoming office sets the tone for the whole school day.
Certifications

Safeguarding & School Administration

NSPCC / Local Authority Training (April 2016 to Present)

Certification in safeguarding and school administration covering child protection, records and data protection. It formalised the safeguarding duties central to the role. Maintained through annual refresher training and updates.

First Aid & Data Protection (GDPR)

Leeds Education Services (April 2019 to Present)

Certification in pediatric first aid and GDPR data protection for school settings. It supports the safe care of pupils and the discreet handling of sensitive records in the office.
Technical Skills
  • Front Office Management
  • Pupil Records (SIMS)
  • Attendance Management
  • Admissions Administration
  • Safeguarding & Data Protection
  • Diary & Event Coordination
  • Parent Communication
  • Microsoft Office
  • Reception & Visitor Management
  • Record Keeping
Langauges

English (UK)

Native or Bilingual Proficiency

Spanish

Limited Working Proficiency
Personal Info

Location

Leeds, UK

Nationality

British

Gender

Female

Notice Period

Half term

Date of Birth

1992-09-12
Activities & Interests
Dart
Cycling
Badminton
Gossips
Running
References

Margaret Hughes, St Augustine's Primary School

Head Teacher Reference

Paul Adeyemi, St Augustine's Primary School

Deputy Head Reference

Personal Skills

Composure

Discretion

Organisation

Warmth

Multitasking

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