Executive Secretary Resume Sample

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Ralph Dobson

Executive Secretary

The trusted right hand that keeps an executive ahead

[email protected]
+44 20 5550 0576
linkedin.com/in/ralph-dobson-ea

Executive secretary with thirteen years supporting C-suite leaders in London, the last six as executive assistant to a FTSE company CEO. Runs a demanding executive office — complex diary and travel, board and meeting coordination, inbox triage, briefings and confidential correspondence — so the executive can focus on what only they can do. Reorganised the CEO's diary and prep routine, reclaiming hours of leadership time each week. Manages stakeholders from board members to clients with discretion, prepares papers and presentations, handles expenses and projects, and anticipates needs before they're voiced. Calm, discreet and unflappable, with impeccable judgement about what matters. Looking for an executive-assistant or executive-secretary role supporting a senior leader who values a true right hand.

LocationLondon, UK
NationalityBritish
GenderMale
Notice Period3 months
Date of Birth1986-05-12
Work Experience

London Holdings plc - London, UK

Executive Assistant to the CEO

(April 2018 to Present)
Run the whole CEO's executive office, owning the complex diary, travel, inbox and meeting coordination.
Reorganised the CEO's diary and the prep routine, reclaiming hours of leadership time each week.
Coordinate the board and the leadership meetings, preparing all the papers, the briefings and presentations.
Manage all the stakeholders from board members through to clients with discretion and sound judgement.
Handle all the confidential correspondence, the expenses and the ad-hoc projects for the executive personally.
Anticipate the CEO's needs and remove the obstacles before they ever even reach the desk.

City Corporate Group - London, UK

Executive Secretary / PA

(August 2010 to March 2018)
Supported the senior directors with diary, travel, correspondence and meetings daily.
Coordinated the events, board papers and stakeholder communications for senior directors.
Built up the discretion and the judgement that senior executive support demands.
Gained the certification and then earned a promotion to CEO executive assistant.

City Corporate Group - London, UK

Administrative Assistant / PA

(June 2007 to July 2010)
Provided administrative and PA support to managers across a corporate office.
Managed the diaries, the correspondence and meeting logistics for the team.
Learned the office management and the professional communication properly on the job.
Then earned the move into a director-level PA role from there.
Education

London College of Business

Diploma in Business & Executive Administration

September 2008 to June 2010
Diploma in business and executive administration covering office management, communication and organisation, with a placement. The placement led into executive support. Built the organisation foundation the role needs.

Institute of Administrative Management

Executive PA & Office Management Certification

January 2014 to May 2014
Certification in executive PA and office management covering diary, projects and stakeholder support. It professionalised the senior-support side of the role. Applied directly to running a C-suite executive office.
Languages

English (UK)

Native or Bilingual Proficiency

French

Professional Working Proficiency
Certifications

Executive PA & Office Management

Institute of Administrative Management (May 2014 to Present)

Certification in executive PA and office management covering diary, projects and stakeholder support. It professionalised the senior-support side of the role. Applied directly to running a C-suite executive office.

Board Support & Minute-Taking

Institute of Administrative Management (April 2019 to Present)

Certification in board support, governance basics and formal minute-taking. It supports the board and leadership meeting coordination handled for the CEO's executive office.
Highlights

Reclaimed leadership time

Reorganised the CEO's diary and prep routine, reclaiming hours of leadership time each week. Giving a leader back their time is the most valuable thing an executive assistant can do.

Trusted with everything

Handles the most confidential correspondence and decisions with complete discretion and sound judgement. That trust is precisely what makes the right-hand role work.
Technical Skills
  • Diary & Calendar Management
  • Travel Coordination
  • Board & Meeting Support
  • Inbox & Correspondence
  • Stakeholder Management
  • Confidentiality
  • Briefings & Presentations
  • Expenses & Budgets
  • Project Coordination
  • Microsoft Office
Personal Skills
  • Discretion
  • Anticipation
  • Composure
  • Organisation
  • Judgement
References

Geoffrey Holloway, London Holdings plc

CEO Reference

Patricia Vaughan, London Holdings plc

Board Chair Reference

Activities & Interests
Shooting
Grow Moustache
Football
Dog Walking
Holidays

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