Company Secretary Resume Sample

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Janice Gardner

Company Secretary

Sound governance that keeps the board and business safe

+44 121 555 0567
linkedin.com/in/janice-gardner-cosec

Chartered company secretary with fourteen years in corporate governance, the last seven as company secretary for a listed group in Birmingham. Advises the board on governance, statutory compliance and directors' duties, manages board and committee meetings end to end, and keeps the company on the right side of the Companies Act and listing rules. Led the governance workstream of a stock-exchange listing, getting the board and its committees fully compliant. Maintains statutory registers and filings, drafts board papers and minutes, runs the AGM, and acts as the trusted bridge between the board, executives, shareholders and regulators. Discreet, meticulous and calm with sensitive matters. Looking for a company-secretary or head-of-governance role with a listed or large private company that takes governance seriously.

Education

University of Birmingham

LLB (Hons) Law (September 2005 to June 2008)

Law degree covering company law, contract and corporate governance, the legal grounding behind the role. It built the understanding of directors' duties and compliance. Led directly into chartered governance qualification.

Chartered Governance Institute UK & Ireland

Chartered Governance Qualifying Programme (CGI) (September 2009 to June 2012)

Chartered governance qualification covering company secretarial practice, governance and compliance. It is the professional benchmark for the role. Applied directly to board support and statutory compliance work.
Work Experience

Midlands Industrial Group plc - Birmingham, UK

Company Secretary April 2018 to Present 8 years & 3 months

Advise the whole board on governance, statutory compliance, directors' duties and the full listing rules.
Led the governance workstream of a stock-exchange listing, getting the board and committees fully compliant.
Manage board and committee meetings end to end, from agendas and papers to minutes and actions.
Maintain the statutory registers, the filings and the company's full compliance with the Companies Act.
Run the AGM and act as the bridge between the board, executives, shareholders and regulators.
Handle all the sensitive board and shareholder matters with genuine discretion and accuracy throughout.

Birmingham Corporate Services - Birmingham, UK

Assistant Company Secretary August 2012 to March 2018 5 years & 8 months

Supported the company secretary across the board meetings, minutes and filings.
Maintained the statutory registers and helped manage all the key compliance deadlines.
Drafted the board papers and coordinated all of the committee meeting logistics.
Gained the chartered status and then earned a full company-secretary appointment.

Birmingham Corporate Services - Birmingham, UK

Governance / Legal Administrator June 2010 to July 2012 2 years & 2 months

Provided the governance and legal administrative support to a busy corporate team.
Maintained the records, the filings and the meeting documentation for the business.
Learned the company secretarial practice and the compliance properly on the job.
Then earned the move into a full assistant company-secretary role from there.
Highlights

Listing governance lead

Led the governance workstream of a stock-exchange listing, getting the board and its committees fully compliant. A clean governance footing is essential to taking a company public successfully.

Trusted by the board

Acts as the discreet, reliable adviser the board turns to on governance and sensitive matters. That trust is the heart of an effective company-secretary role.
Key Initiatives

Board Portal Implementation

Company Secretary (January 2019 to August 2019)

Implemented a board-portal system for papers, minutes and approvals, moving the board off email and paper so meetings ran from one secure, auditable place each time.

Governance Framework Review

Company Secretary (January 2020 to June 2020)

Led a review and refresh of the governance framework, updating the matters-reserved, committee terms and policies so the board's structure met current regulatory expectations.
Activities & Interests
Certifications

Chartered Governance Professional (CGI)

Chartered Governance Institute (July 2012 to Present)

Chartered governance qualification covering company secretarial practice, governance and compliance. It is the professional benchmark for the role. Applied directly to board support and statutory compliance work.

Corporate Law & Listing Rules

Chartered Governance Institute (April 2019 to Present)

Certification in corporate law and stock-exchange listing rules. It supports the directors'-duties advice and the listing-compliance work delivered to the board and its committees.
Technical Skills
  • Corporate Governance
  • Board Support
  • Statutory Compliance
  • Companies Act
  • Listing Rules
  • Minute Taking
  • Statutory Registers & Filings
  • AGM Management
  • Directors' Duties
  • Shareholder Relations
Langauges

English (UK)

Native or Bilingual Proficiency

French

Limited Working Proficiency
Personal Info

Location

Birmingham, UK

Nationality

British

Gender

Female

Notice Period

3 months

Date of Birth

1986-05-12
Personal Skills

Discretion

Attention to Detail

Integrity

Composure

Communication

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