Executive Assistant Resume Sample

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Søren Madsen

Executive Assistant

Anticipating the need before it becomes a problem

Email
[email protected]
Phone
+45 33 55 1000
Linkedin
linkedin.com/in/soren-madsen-ea

Executive assistant with nine years supporting founders and senior leaders at tech startups and a scale-up in Copenhagen. Thrives in the fast, ambiguous world of a growing company, where the EA has to be part diary-manager, part project-runner and part chief-of-staff all at once. Took on special projects beyond the diary, from planning offsites to running the leadership team's operating rhythm. Manages calendars, travel and inboxes, prepares materials and decks, coordinates the leadership team, and quietly removes the friction that slows a busy executive down. Proactive, discreet and genuinely indispensable. Looking for a senior executive-assistant or operations role supporting a leader or team in a fast-moving company.

Personal

Location

Copenhagen, Denmark

Nationality

Danish

Gender

Male

Notice Period

1 month

Date of Birth

1991-09-30
Personal Skills

Proactivity

Discretion

Organisation

Adaptability

Composure

Technical Skills
  • Calendar & Travel Management
  • Project Coordination
  • Board & Deck Preparation
  • Leadership Team Support
  • Inbox & Priority Management
  • Event & Offsite Planning
  • Stakeholder Liaison
  • Confidentiality
  • Process Improvement
  • MS Office & Notion
Languages

Danish

Native or Bilingual Proficiency

English (UK)

Full Professional Proficiency

German

Professional Working Proficiency
Work Experience

Nordic Cloud (Scale-Up)

Executive Assistant February 2017 to Present

Support founders and senior leaders in a fast-growing company, juggling diary, travel, projects and priorities at once.
Took on special projects beyond the diary, from planning company offsites to running the leadership team's operating rhythm.
Manage complex, shifting calendars and travel, protecting the leaders' time and resolving the constant clashes a scale-up creates.
Prepare board decks, materials and reports, pulling together inputs from across the company against tight deadlines.
Coordinate the leadership team's meetings, follow-ups and priorities, keeping decisions tracked and actually acted on.
Quietly remove the friction that slows a busy executive down, anticipating needs and solving problems before they surface.

Harbor Tech Startup

Team & Office Coordinator August 2013 to January 2017

Coordinated the office and supported the founders of an early startup, managing schedules, travel and day-to-day operations.
Ran events, onboarding and projects as the company grew, learning to wear many hats in a fast, ambiguous environment.
Learned executive support, project coordination and working in a startup on the job over several years.
Gained the executive-support certificate and grew into a full executive-assistant role at a scale-up.
Education

Copenhagen Business School

Bachelor — BA in Organisational Communication (September 2010 to June 2013)

Degree in organisational communication covering business, communication and coordination. The study built strong organisational and interpersonal foundations. It set the path into executive support in fast-moving companies.

Nordic Business Academy

Bachelor — Certificate in Executive Support & Project Coordination (January 2015 to May 2015)

Certificate covering executive support, project coordination and stakeholder management. It broadened the role beyond the diary into projects. It supported the move into supporting founders and leadership teams.
Leadership Operating Rhythm

Leadership Operating Rhythm

Executive Assistant (January 2021 to September 2021)

Designed and ran the leadership team's operating rhythm of meetings, priorities and follow-ups as the company scaled, which kept decisions tracked and acted on and freed the founders to focus on growth.
Highlights

Beyond the diary

Took on special projects beyond scheduling, from planning offsites to running the leadership team's operating rhythm. An EA who can own real projects, not just the calendar, becomes genuinely indispensable in a fast-moving company.

Removes the friction

Anticipates needs and quietly solves problems before they reach the executive, smoothing a chaotic scale-up day. Spotting and removing friction before it becomes a fire is exactly what makes a great executive assistant.
Certifications

Executive Support & Project Coordination

Nordic Business Academy (May 2015 to Present)

Certificate covering executive support, project coordination and stakeholder management to a recognised standard. It broadened the role beyond the diary into projects and grounded the proactive support applied to leadership teams.

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